Finance and Administration Manager, and Human Resource Director
Grade
5/1
Timeframe
1 year
Application deadline
21 October, 2022
Application process
Send CV and application letter via email to Manuela.dasilva@careint.orgOR HR unit at CARE office at Bairo Pite, Dili.
1. The role
The Senior Human Resource and Administration Officer will work with the HATUTAN programme. Under the supervision of the Finance and Administration Manager and Human Resource Director, the Senior Human Resource and Administration Officer will provide effective administrative support in all HR processes including recruitment, staff orientation, maintaining up to date HR files, supporting staff evaluations and training, liaison with the CARE HR office and problem solving to ensure efficient operational support. Other administrative tasks may include petty cash management, managing visitors, organise program meetings, travel bookings, visa requests, maintaining office supplies, administrative support to finance and procurement processes, and filing of project documents, photos, reports and reference materials. The role requires professionalism, good organisational and planning skills and attention to detail with an ability to work confidentially and appropriately with others across a diverse team.
This position is based in Dili, with possible travel required to other field offices.
MAIN RESPONSIBILITIES:
General Human Resource:
Recruitment, Selection, Induction and Orientation
Support in various functions of staff recruitment process to ensure that all staff understand and follow the recruitment procedures.
Organise the staff and intern/volunteer orientation program; and
Maintain, prepare and update the documentation for recruitments and orientations.
Producing Employment Contract
Responsible to ensure that all new staff receive contracts on the day they start the job;
Ensure all staff have updated contracts;
Prepare the daily worker contract;
Ensure the staff contracts are in accordance with CARE in Timor-Leste policies and guidelines; and
Update and maintain personnel files of CARE in Timor-Leste staff securely.
HR Policy and other Communication
Assist in preparing of all documents related to HR and distribute them in a timely manner;
Assist HRM in socialisations of the Human Resources Policy Manual; and
Effectively communicate with the Training Officer to organise the staff training.
Provide the internal staff training related to HR & Administration areas such as: timesheet completion, staff performance review process, payment voucher preparation (together with finance staff) etc.
Staff Benefits and Staff Relations
Staff benefits are correctly prepared according to HR policies and maintained confidentially;
Prepare and ensure the paper work for all staff payments such as timesheets, leave requests and severance pay;
Ensure leave requests follow the HR Policy Requirement;
Assist HRM in staff relations; and
Provide timely updates to field office staff on HR-related information.
Track the staff capacity building and training and coordinate with related parties
Coordinate the interns and volunteers including recruitment and coaching as required by the program
General Administration:
Manage the Dili cash float for small project expenses. This will include making payment for staff and supplier, completing the Cash report, cash count and cash replenishment
Ensure that the office portrays a professional image at all times;
Maintain inventory of office supplies and ensure the sufficient stock available for program operation
Organise the program meeting and function internally and externally including the visitors as needed
Support the with general administration, such as arranging appointments, scheduling meetings, managing correspondence, telephone calls and e-mails, preparation for travel, printing, scanning documents and filing of documents;
Support field offices and other support to the project when is required.
2. The requirements
Minimum Bachelor degree in Administration/Human Resource/Administrations or equivalent with minimum 3 years’ relevant work experience and/or University Diploma with minimum 4 years’ relevant work experience in Human resource and Administration with an International Non-Government Organisation(INGO);
Excellent communication skills in Tetum and Good English;
Ability to ensure the implementation of intricate administrative transactions;
Demonstrated high level organisational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment;
Demonstrated ability to take direction and to work as part of a team;
Demonstrated experience in following standard policies, procedures and processes;
Demonstrated honesty, maintaining confidentiality, reliable and trustworthy.
A willingness to learn about CARE, gender equality and women’s empowerment activities;
Proven ability in managing a budget and/or petty cash, and;
Very Good skills using Microsoft Office including Word and Excel
3. How to apply
Interested applicants should send a CV (no longer than four pages) and cover letter via email to Manuela.dasilva@careint.orgOR to Human Resource unit at CARE Timor-Leste office at Bairo Pite, Dili.
Note:
* This position is for internal and external applicants
*In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package
*CARE is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply.
*CARE is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedure to ensure a child-safe environment.
* This application is required by 21 October, 2022
* Applicants are required to mention where they discovered information about this position
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